Microsoft 365, configured securely and without overpaying
E-mail, files and communication in one place only work well when someone has thought them through. We migrate, configure security, tidy up licences and teach your team to use Teams and SharePoint.
- E-mail migration from on-premises servers, hosting providers and Gmail
- MFA, conditional access and device management with Intune
- Licence optimisation and Microsoft 365 Copilot rollout
What a well-implemented Microsoft 365 gives you
Microsoft 365 is a bundle of services: Exchange Online, Teams, SharePoint and OneDrive, the Office apps and security tools. Most companies pay for it but use a fraction of it, while leaving doors open, such as missing MFA or files shared with anyone who has the link.
As a Microsoft partner we start with a review of licences and security settings. That step alone often lowers the bill and closes the most serious gaps.
Microsoft 365 services
Mail and file migration
No lost messages and minimal interruption. Domain, DNS records and signatures included.
Security
MFA, conditional access, anti-phishing, sharing policies, DKIM, SPF and DMARC.
Teams and SharePoint
Team and library structure that matches departments and projects, permissions and working rules.
Intune and devices
Laptop and phone management, automatic setup of new computers, remote wipe of lost devices.
Licences
Business Basic, Standard, Premium and E3/E5 matched to roles. No paying for unused accounts.
Copilot and automation
Preparing data and permissions before Copilot, use-case scenarios and Power Automate flows.
How we work
Tenant review
Licences, accounts, security, sharing and best-practice gaps.
Change plan
Action list, migration schedule and a message for staff.
Implementation
Migration, configuration and verification, usually outside working hours.
Training and support
Short Teams and OneDrive training, then ongoing administration.
Who this is for
- Companies with e-mail on an old server or basic hosting that want one working environment
- Organisations where files travel as attachments and nobody knows which version is current
- Teams working remotely or across several locations
- Companies preparing to roll out Microsoft 365 Copilot
Frequently asked questions: Microsoft 365 for business
Which Microsoft 365 licence should a business choose?
For most office staff Microsoft 365 Business Standard is enough. Business Premium adds Intune, conditional access and Defender, which we recommend for companies handling sensitive data or covered by NIS2. People who only use web mail and Teams can have Business Basic. We match licences to roles rather than giving everyone the same one.
Does migrating e-mail to Microsoft 365 mean downtime?
With a well-planned migration the interruption is limited to the DNS switch, usually in the evening or at the weekend. Mailbox history is copied beforehand, so in the morning staff find their mail in the new place, old messages included.
Where is Microsoft 365 data stored?
Microsoft stores data of European customers in data centres within the EU under the EU Data Boundary. We check the data location for your tenant in the admin centre and record it in the documentation.
Is Microsoft 365 Copilot worth buying?
It is where teams write a lot, analyse documents and hold Teams meetings. Permissions must be cleaned up first, because Copilot shows users everything they have access to. We suggest a pilot on a few licences and measure the effect before buying more.
How do we enable multi-factor authentication for staff?
Ideally through conditional access policies or security defaults with the Microsoft Authenticator app. We prepare staff instructions and help with the first sign-in so the change doesn't block work.
Related services
- Managed IT servicesYour external IT department: helpdesk, server and network administration, hardware service and supply.
- Cybersecurity and NIS2Ransomware protection, NIS2 compliance in Poland and Germany, staff awareness training.
- Process automationn8n, Power Automate, ERP integrations via API, data analytics and management reporting.
Free review of your Microsoft 365
We check licences and key security settings. The first call often shows where the company is overpaying.
- Phone
+48 501 035 571 - E-mail
kontaktaritmasoft.eu