Process automation that stops your team retyping data
If someone in your company copies data from e-mail into a system, from that system into Excel and from Excel into a report every day, that work can be automated. We connect the applications you already use and add AI where a document must be read or a simple decision made.
- n8n and Power Automate, including on your own server
- Integrations with ERP, Microsoft 365, shops and production systems via API
- Management reports and data analysis that update automatically
What can be automated
Business process automation means repetitive steps, such as retyping data, sending notifications, generating documents or preparing reports, are done by software following agreed rules. People handle the exceptions and decisions.
We mainly use two tools. n8n is an open automation platform we install on your company server, so data never leaves the building. Power Automate is Microsoft's tool and the natural choice for companies working in Microsoft 365. Where ready connectors are not enough, we build integrations via API.
Example automations
Invoice and document workflow
AI reads an invoice from e-mail, checks the data, creates the document in the ERP and sends it for approval.
Customer orders
An order from e-mail, a form or a shop becomes a document in the ERP and the customer gets a confirmation.
Management reports
Sales, margins, receivables, production and stock in one Power BI report, or in an e-mail every Monday at 7:00.
Production data
Collecting data from machines, MES and shift sheets, calculating OEE and alerting on downtime.
Employee onboarding
Account, licences, permissions, hardware and a task list triggered by one HR form.
Customer service
Ticket classification, AI-drafted replies and deadline reminders.
Analysis of application data
We pull data via API from the systems your company uses and combine it in one data store for analysis.
System-to-system integrations
ERP, CRM, shop, accounting, couriers and bank exchange data without exports and imports.
How we work
Process map
We talk to the people doing the work and measure how long it takes.
Quick pilot
One automation in two to four weeks, measured before and after.
Rollout and documentation
Error handling, alerts, documentation and handover to your team.
Maintenance and growth
We monitor automations and add further processes.
Who this is for
- Manufacturing plants where shop-floor data reaches management a week late
- Service companies and offices where staff retype data between systems
- Trading companies with several sales channels and one warehouse
- Boards that want to decide based on current data
Frequently asked questions: Process automation
What is n8n and how is it different from Power Automate?
n8n is an open automation tool you can install on your own server, with hundreds of ready connectors and built-in AI nodes. Power Automate is a Microsoft service and the most convenient choice inside Microsoft 365. We choose based on your systems, security requirements and licence costs.
Which processes should be automated first?
Those that are repetitive, rule-based, frequent and prone to typing errors. Most often that means invoice workflows, order intake, periodic reports and data transfer between systems. We start with the process that costs your team the most hours per month.
How much time can automation save?
It depends on the process. Before implementation we measure how long the task takes per month and compare after go-live, so we talk about real hours rather than promises.
Is AI-based automation safe for company data?
It can be, if designed properly. Sensitive data is processed in n8n on your server with a local AI model, without being sent to external services. Every automation has logs, error handling and limited permissions.
Do you automate processes in manufacturing?
Yes, especially where the shop floor meets the office: production reporting, OEE, downtime, material usage, planning and data transfer to the ERP. Our CEO has spent years managing operations and production, so we understand how a shift supervisor and a plant manager work.
Related services
- Private local AIPrivate AI on your own server: hardware selection, models and search across company documents.
- ERP and InsERT implementationImplementation and support of InsERT nexo and GT, migrations, e-commerce and e-invoicing integrations.
- ManufacturingIT on the shop floor and in the office, production data for management, automation and AI for engineers.
Show us one process that annoys you
In a free consultation we break it into steps together and estimate how many hours a month can be won back.
- Phone
+48 501 035 571 - E-mail
kontaktaritmasoft.eu