IT and AI for accounting firms, law firms and service companies
A service company sells time and trust. We make sure systems work at peak periods, client data stays safe and your team spends less time retyping documents.
- IT support that holds up at reporting deadlines and year-end
- Protection of client data and professional secrecy
- Automated document workflows and AI on the firm's own server
We know how offices work
We look after accounting offices near Poznań and other firms, remotely and on site. We know what month-end looks like when several people work on accounting databases at once, and how important backups of those databases are.
Client data is personal, financial and often covered by professional secrecy. That is why we propose AI solutions running on the firm's own server rather than public services.
What we do for service companies
Ongoing IT support
Helpdesk, server, network and workstations. Priority during reporting periods.
Accounting software
InsERT Rewizor, Rachmistrz, Gratyfikant and Biuro nexo: installation, SQL performance, database backups, KSeF.
Client data security
MFA, laptop encryption, secure document exchange with clients, immutable backups.
Document workflow
Documents from clients land in the right folder and system automatically, with type and party recognised.
AI assistant for the team
Search across regulations, rulings and internal procedures and draft replies to clients, on the firm's server.
Website and communication
A website that attracts clients, Microsoft 365 e-mail and forms for taking on new work.
How we start
Call
Number of workstations, software in use and critical deadlines.
Audit
Server, databases, backups, security and licences.
Clean-up
Most urgent fixes, usually outside office hours.
Support and growth
Monthly support, then automation and AI.
Frequently asked questions: Service companies
How should an accounting firm protect client data?
The basics are multi-factor authentication, disk encryption on laptops, up-to-date systems, limited permissions and a daily off-site, immutable backup of accounting databases. Add a secure channel for exchanging documents with clients instead of plain attachments.
Can an accounting firm use ChatGPT?
It can, but it shouldn't enter client data covered by secrecy into public tools. Business versions with a data processing agreement or a local AI model on the firm's server are safer. Either way you need an AI usage policy and a trained team.
Do you support firms outside Szczecin?
Yes. We support firms across Poland mainly remotely and come on site for implementations and planned work. German firms in the Berlin region are supported in English, with written communication also in German.
Related services
- ERP and InsERT implementationImplementation and support of InsERT nexo and GT, migrations, e-commerce and e-invoicing integrations.
- Backup and disaster recovery3-2-1 backups, immutable copies, restore tests and a disaster recovery plan.
- Private local AIPrivate AI on your own server: hardware selection, models and search across company documents.
Let's put your IT in order before the next year-end
A free audit shows whether databases, backups and workstations are ready for the reporting season.
- Phone
+48 501 035 571 - E-mail
kontaktaritmasoft.eu